Privacy and cookies

By visiting or using this website and/or other SEPnet services, you consent to the collection and use by SEPnet of information about you in accordance with the terms of this Privacy Statement.

Cookies

For more information on our responsibilities regarding the “Cookie” Legislation please see the Jisc service JISC Legal.
If you would like to clear your cookies from your browser this can normally be done through your browser’s Privacy Settings administration screen.

General Undertaking

SEPnet will:

  • Respect your privacy and confidentiality
  • Only record your personal details in the manner and for the purposes set out in this Privacy Statement
  • Keep your personal details secure from unauthorised access, use or disclosure; and
  • Not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party except insofar as legally obliged to do so
  • Only use your information in accordance with the terms of the Data Protection Act 1998.

Information Collected

1. Indirect collection

What are Cookies?
Cookies are small electronic files which a website can transfer to a user’s hard drive to identify a user and personalise their use of that website. The SEPnet web server automatically collects standard information such as a user’s IP address, browser type, operating system, access times. SEPnet does not use cookies to customise web page content.

Google Analytics Cookies
SEPnet uses Google Analytics software which places cookies on a user’s device to provide us with aggregated usage data of the SEPnet website.
Google Analytics uses first-party cookies to track visitor interactions. These cookies are used to store information, such as what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. These cookies do not collect information that identifies a visitor. Browsers do not share first-party cookies across domains.
Analytical cookies allow us to count the number of visitors to our website, and to see how users move around the site when they are using it. This helps us to improve the quality of the delivery of our web materials. No personal information is collected or retained by means of the cookies used to generate this statistical information.

Cookies Set By Google Analytics
Analytical cookies allow us to recognise and count the number of visitors to our website, and to see how visitors move around the site when they are using it. This helps us to improve your website experience and the services we provide. No personal information is collected about you or about your computer.
Information on the cookies used by the default configuration and use of Google Analytics is available here –https://developers.google.com/analytics/resources/concepts/gaConceptsCookies#cookiesSet

Any information collected indirectly will be used by SEPnet only to:

  • Monitor the volume, type and pattern of traffic using this website
  • Develop the design and layout of the website and
  • For other administrative and planning purposes.

How to Control How Others use Cookies on your Computer
The cookies for Google Analytics are created automatically unless the user’s browser is set to refuse them. Users can set their browsers to accept or reject all, or certain, cookies. All recent versions of popular browsers give users a level of control over cookies. Further detail on how to control how webservers use cookies on your computer (including Google Analytics cookies) is available on the AboutCookies.org website, which contains a guide to deleting and controlling cookies. The information there is provided by OUT-LAW, part of international law firm Pinsent Masons.

Google Analytics Opt-out Browser Add-on
As a user you can prevent Google Analytics collecting traffic log data. To provide website visitors with more choice on how their data is collected Google Analytics has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics.

If you want to opt out, download and install the add-on for your current web browser. To do so please visit the following site which provides a browser add-on that enables a user to opt out. The Google Analytics Opt-out Browser Add-on is available for Internet Explorer, Google Chrome, Mozilla Firefox, Apple Safari and Opera.

2. Direct collection:

SEPnet collects personal information, such as a user’s name and email address, which is provided voluntarily by a user (usually by means of an online form) when requesting any of the services provided by SEPnet. SEPnet retains such information in a user database.

All enquiries to SEPnet, whether by email, telephone, facsimile or otherwise may be recorded for the purposes of quality control. SEPnet will use such information as provided by you to answer enquiries and otherwise communicate with you. All communications from you and subsequent correspondence from SEPnet will be recorded and securely retained by SEPnet. SEPnet shall not retain the contents of any communications from you and subsequent correspondence for longer than is necessary having regard to the content and nature of such communications and correspondence. Contact details including your email address may be retained for the purposes of generally improving the services offered by SEPnet. This includes evaluation of the services provided by SEPnet.

Any information collected directly from users or visitors may be used by SEPnet for generally improving this website and the services offered by SEPnet. Where you have provided your email address, SEPnet may occasionally send you, via email, information which SEPnet considers would be of use or interest to you. Such information may include details of changes or updates to the services provided by SEPnet via this website or otherwise. In any such email SEPnet will provide instructions on how to discontinue this service if you would prefer not to receive any future information from SEPnet.

Links

This website contains hypertext links. SEPnet is not responsible for the privacy policies operated by the owners of those sites and does not accept responsibility for any information obtained by third parties as a result of use by you of such hypertext links.

Privacy Statement Updates

SEPnet reserves the right periodically to update or modify this privacy policy. Any changes to this Privacy Statement will be posted on this website so that users are always aware of the information collected, the reasons for such collection and the purposes, if any, to which SEPnet may put such information. SEPnet encourages users who may have specific concerns about the gathering or use of any such information to view this Privacy Statement regularly.

Access to Information

SEPnet will provide you with a copy of all information SEPnet maintains about you upon written request to:

Dr James West, SEPnet Executive Director, School of Physics & Astronomy, University of Southampton,
Highfield, Southampton, SO17 1BJ

Or by email to info@sepnet.ac.uk

Any user who requires this information to be removed from the SEPnet database should write to the above postal addresses. SEPnet will also correct any inaccuracies in such information as soon as practicable.

Below is a list of cookies our web server sets, either through google analytics or our CMS.

Name Purpose

Third party cookies

We use a number of third party services, typically to embed or share content. Each of these services may use cookies. Please note that we are not responsible for the privacy policies of these services/websites.

Below is a list of the third party services we use:

  • YouTube
  • LinkedIn
  • Twitter
  • Facebook

If you have any comments or queries regarding the SEPnet Policy Statement please contact us at info@sepnet.ac.uk