Privacy and cookies
By visiting or using this website and/or other SEPnet services, you consent to the collection and use by SEPnet of information about you in accordance with the terms of this Privacy Statement.
For more information on our responsibilities regarding the “Cookie” Legislation please see the Jisc service JISC Legal.
If you would like to clear your cookies from your browser this can normally be done through your browser’s Privacy Settings administration screen.
- Respect your privacy and confidentiality
- Only record your personal details in the manner and for the purposes set out in this Privacy Statement
- Keep your personal details secure from unauthorised access, use or disclosure; and
- Not sell, rent, trade or otherwise knowingly share or provide your personal information to any third party except insofar as legally obliged to do so
- Only use your information in accordance with the terms of the Data Protection Act 1998.
1. Indirect collection
What are Cookies?
Google Analytics Cookies
SEPnet uses Google Analytics software which places cookies on a user’s device to provide us with aggregated usage data of the SEPnet website.
Google Analytics uses first-party cookies to track visitor interactions. These cookies are used to store information, such as what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page. These cookies do not collect information that identifies a visitor. Browsers do not share first-party cookies across domains.
Analytical cookies allow us to count the number of visitors to our website, and to see how users move around the site when they are using it. This helps us to improve the quality of the delivery of our web materials. No personal information is collected or retained by means of the cookies used to generate this statistical information.
Cookies Set By Google Analytics
Analytical cookies allow us to recognise and count the number of visitors to our website, and to see how visitors move around the site when they are using it. This helps us to improve your website experience and the services we provide. No personal information is collected about you or about your computer.
Information on the cookies used by the default configuration and use of Google Analytics is available here –https://developers.google.com/analytics/resources/concepts/gaConceptsCookies#cookiesSet
Any information collected indirectly will be used by SEPnet only to:
- Monitor the volume, type and pattern of traffic using this website
- Develop the design and layout of the website and
- For other administrative and planning purposes.
Google Analytics Opt-out Browser Add-on
If you want to opt out, download and install the add-on for your current web browser. To do so please visit the following site which provides a browser add-on that enables a user to opt out. The Google Analytics Opt-out Browser Add-on is available for Internet Explorer, Google Chrome, Mozilla Firefox, Apple Safari and Opera.
2. Direct collection:
SEPnet collects personal information, such as a user’s name and email address, which is provided voluntarily by a user (usually by means of an online or electronic form) when requesting any of the services provided by SEPnet. SEPnet retains such information in a user database.
All enquiries to SEPnet, whether by email, telephone, facsimile or otherwise may be recorded for the purposes of quality control. SEPnet will use such information as provided by you to answer enquiries and otherwise communicate with you. All communications from you and subsequent correspondence from SEPnet will be recorded and securely retained by SEPnet. SEPnet shall not retain the contents of any communications from you and subsequent correspondence for longer than is necessary having regard to the content and nature of such communications and correspondence. Contact details including your email address may be retained for the purposes of generally improving the services offered by SEPnet. This includes evaluation of the services provided by SEPnet.
Any information collected directly from users or visitors may be used by SEPnet for generally improving this website and the services offered by SEPnet. Where you have provided your email address, SEPnet may occasionally send you, via email, information which SEPnet considers would be of use or interest to you. Such information may include details of changes or updates to the services provided by SEPnet via this website or otherwise. In any such email SEPnet will provide instructions on how to discontinue this service if you would prefer not to receive any future information from SEPnet.
Why we hold your data:
SEPnet collects data on individuals for the purpose of contacting them to share information about SEPnet placements, events and activities related to outreach, employer engagement and research of relevance to the physics community. This data may be shared with SEPnet staff including the Outreach Director, Outreach Officers, Employer Liaison Director, Employer Engagement Officers and the GRADnet Administrator.
Individual data will be updated regularly and held confidentially for no longer than is necessary having regard to the content and nature of such communications and correspondence (and for no more than 4 years).
Individuals wishing to update their data or to be removed from our mailing lists should contact firstname.lastname@example.org
This website contains hypertext links. SEPnet is not responsible for the privacy policies operated by the owners of those sites and does not accept responsibility for any information obtained by third parties as a result of use by you of such hypertext links.
Privacy Statement Updates
Access to Information
SEPnet will provide you with a copy of all information SEPnet maintains about you upon request to: email@example.com
Any user who requires this information to be removed from the SEPnet database should email the above. SEPnet will also correct any inaccuracies in such information as soon as practicable.
Below is a list of cookies our web server sets, either through google analytics or our CMS.
Third party cookies
Below is a list of the third party services we use:
If you have any comments or queries regarding the SEPnet Policy Statement please contact us at firstname.lastname@example.org